QRHA Annual Meeting Minutes – 2021

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Wednesday, November 11, 2021 7:00 PM – 8:00 PM

Plymouth Township Multipurpose room

QRHA BOARD MEMBERS PRESENT:QRHA MEMBERS PRESENT:
Tom Rzepecki – President
Tiffany Wingrove-Vice President
Jack Anton-Treasurer
Deb Meyer-Secretary
Paul Herman Ron Krupitzer
Kevin Coughlin
Mohamed Wasel
Jon Oatley




Ruzhdi Alla
Dario DiNicola
David Kapla Jeanette Herman
Ron Krupitzer
Charlene Krupitzer
Diana Oatley
Mike Collins
Kelly Collins
Ruth Churley-Strom
John Childers
Dennis Oszust
Pat Oszust

AGENDA:

  1. Welcome & Introductions: Tom Rzepecki
  • Tom welcomed all homeowners to our annual meeting and everyone introduced themselves. 
  1. 2019 QRHA Annual Meeting Minutes Review
  • 2019 minutes are available on the website. There was no Annual meeting in 2020.
  1. Snow Removal/Salting Update – Deb Meyer
  • We have renewed are contract with Old Village Landscaper for the 2021/22 season. They are the same contractor doing the work for Ridgewood West Subdivision. General terms are: 2-3” snowfall triggers snow removal. All intersections and the curve on Quail Circle are salted when plowed.  Full salting done under special conditions. 
  • Individual resident sidewalks, according to a Plymouth Township Ordinance, must be shoveled within a 24-hour period.
  1. Pond/Commons Report – Deb Meyer and Kevin Coughlin
  • Several trees were removed or trimmed this summer. Three Oak trees will be trimmed over the winter when they are dormant. 
  • Two individuals were contracted to remove an area of brush and weeds along the south west edge of the pond, clean the pond overflow and trim the bushes on the north east entrance. 
  • Kevin has taken over trying to control the algae with algaecide. It is a continuous battle. Deb continued to add the other pond additives like beneficial bacteria. We experimented with some blue pond dye and will continue adding that next year. 
  • CYLC continued as our lawn service this year and residents seem satisfied with their service. 
  • The issue of goose control and muskrats was brought up. If geese continue to be an issue, we will have to look into hiring a company to remove their eggs. 
  • The retaining wall on the north side of the pond installed in 2012 to prevent erosion is breaking down. We will need to have it looked out to see what can be done to reinforce that area of shoreline. Gravel or stone might be an alternative.
  1. HOA Directory Update 2020 – Deb Meyer
  • Update of the 2015 Neighborhood Directory is in the process of being completed for 2020.
  1. Wetlands & Storm Drain Update –Tiffany Wingrove
  • Sand and debris continue to accumulate in the wetland drain causing the surrounding grate to be plugged nearly to the top of the metal grate. Two individuals were contracted in the spring to shovel out the sand. Following the heavy rains this year, that area has filled back up with sand and debris. We need to hire another person to clean it out and it should be a cleaned out on a regular basis. Mike Collins recommended a local landscaper. Tiffany will reach out to him.
  1. Take-aways from the Twp. Supervisor meeting with HOA reps – Deb Meyer
    • Deb attended the meeting on behalf of our board on 9/22/21. A large amount of useful information was shared including updates on the sidewalk replacement program (our neighborhood will be addressed in 2024), the use of Nixle for emergency notifications and Knox Box availability. You can find the full notes of the meeting on our website. 
  2. Treasurer’s Report – Jack Anton
  • Jack provided a detailed financial summary through 11/9/121 of actual expenditures alongside of budgeted expenditures for 2021. On the back side of this summary he listed Prior Year Actual Expenditures from 2018,2019 & 2020 for General Account and Common Account Expenditures
  • QRHA dues for 2022 will remain at $230 per household.
  1.  Questions & Comments.
  • Mike Collins inquired about the roads and in the sub and what party is responsible for its repairs. There was a discussion about our role in repairs and the possibility of a SAD. We should inquire with the township about just doing small repairs in the form of fill in the worst areas. 
  • Paul Herman asked if there were any incidents of thefts in the neighborhood. Most residents reported no issues and the prevalence of Ring doorbells helps prevent this issue. 
  • Any violations of township ordinances should be reported to the HOA board so they can address the homeowner first before the issues goes to the Township ordinance officer. 

Prepared by:  QRHA Secretary – Deb Meyer