QRHA Annual Meeting – November 30, 2018

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Date: Thursday, November 30, 2018
Time: 7:30 PM-9:00 PM
Location: Plymouth Township Meeting Room

QRHA BOARD MEMBERS PRESENT:    
Tom Rzepecki-President
Tiffany Wingrove-Vice President
Jack Anton-Treasurer
Deb Meyer-Chairperson Pond Com.
Kevin Coughlin

QRHA MEMBERS PRESENT:
Ruzhdi Alla
Dario DiNicola
Gary &Ann Ferguson
Azad and Olive Awad

AGENDA:

  •    Welcome & Introductions:  Tom Rzepecki
      • Special thank you given to David Sweetman and Roman Kuzma for their past service to the board.
  •    2017 Annual Meeting Minutes Review
      • Previous year’s minutes were available for review and questions.
  • Pond Committee Report: Deb Meyer
  • Aerator – Last winter the compressor was winterized and the internal vanes were replaced.  Upon installation and start up in April, one of the airlines was determined to be clogged and was replaced.  Cold start procedure was carried out in April and aerator worked appropriately throughout the summer. It was turned off and stored for this winter earlier this month.
  • Lawn Care – CYLC provided our lawn service again this year.  They mowed every week in the spring and every other week in the summer and fall.  Service was adequate although variations in weather do alter the cutting needs during the summer. CYLC is unable to cut the north west corner do to a drainage problem behind lot 68.  This will need to be addressed in the spring.
  • Entrance Improvements – Both entrances were given a facelift this spring during the spring clean up day.  New mulch was added to the northeast entrance and new rocks and weed block were added to the southwest entrance.  They will need a general cleanup this coming spring.
  • Tree removals – Pine tree located at south end (March), two pines at the northeast entrance and a plum behind Oszust house removed (July).  In addition, Gary Ferguson took down a small dead tree in the wooded area and several pond committee members cleaned up a large branch that had fallen off a Bradford pear near the pond. There are several more dead or dying trees that will need removal next year. 
  • Pond Treatments – PondClear bacteria and EcoBoost were added to the pond every 2 weeks from May until October.  It is hard to determine the effect of these treatments. There were several algae blooms this year. Attempts were made to knock them down with the application of copper sulfate algaecide. Tests on our pond were included in the MDEQ 2017 Algal Toxin Monitoring Report.  Our pond fairs well in respect to state wide algae blooms, which are increasing in frequency statewide. Water quality tests were performed this September and all results were in acceptable range. 
  • Fish Update – Kevin noticed a large amount of “winter kill” last spring. Minnows and goldfish have been seen in the pond.  It is hard to determine the overall fish population level that has survived. 
  • Water Levels – Water level was high in the spring, low in the summer and is currently very high.  The shallow depth of the pond compared to the large surface area makes it very susceptible to evaporation during the summer.  The water pump was not turned on at all this summer as it was previously determined to be ineffective at significantly increasing the water level.  The only thing that will help the overall health of the pond ecosystem is dredging and digging. Future project.
  • Wetlands and Storm Drain Update: Tiffany Wingrove
      • Tiffany shared some photos of the drains behind her house showing what it should look like when they are cleaned out and what they currently look like which is clogged with leaves and debris.  There is a large amount of sand accumulation as well. This is a recurring problem. Several options were discussed including hiring someone to clean it out on a regular basis, addressing this at our spring cleanup day, and speaking with the Wayne County drain commission about other possible long-term solutions. Gary Ferguson mentioned we should investigate other drain set-ups along the Willow Creek drainage line, as this is probably not a unique issue. 
      • The grate that covers the opening to subdivision storm drain is loss from the force of the water.  It needs to be rebolted.
      • The question was raised about whether anyone over in Ridgewood cleans out the grate covering the grate on the west side of Hillcrest. 
      • Deb mentioned that she obtained the meeting minutes for the Willow Creek Drain Board of Determination Meeting held on 10/15/2018.  The minutes indicate that the petition for the maintenance and improvements of the Willow Creek Drain was approved but there is no information about what the issue was and what the improvements will be.  
  • Complete Quail Run Storm Drain Inspection
      • Jack explained the work done to inspect and repair an issue with the storm drain running behind lots 1-4 and 14-17 between Hillcrest and Stone Hollow Ct. 
      • Association fees were raised this year in order to collect money to scope and inspect all the remaining storm drains in the neighborhood.
      • It is the obligation of the HOA to inspect and make sure they are working properly.  It is the responsibility of all the lot homes serviced by a particular leg of the drain to pay for the repairs should they be needed. Issues with the individual sub pump lines running into the drain are the responsibility of that lot owner.
  • Treasurer’s Report: Jack Anton
      • Jack provided a financial summary of the Y.T.D actual and budgeted expenditures for 2018 and the actuals for the 2015 to 2017 prior years.  2019budget was approved.
      • Jack reiterated that association fees were increased $50 this year to cover the cost of the inspection of the storm drains.  Lot owners will be notified if they have individual issues with their sub pump lines or if their entire storm drain section is in need of repair.
  • Miscellaneous Questions & Comments:
    • Olive Awad raised concerns about the road adjacent to her driveway.  The pavement has sunk and is creating a hazard. She has contact Wayne County several times but they have yet to fix the issue.  The HOA is unable to do anything to repair road issues without establishing a SAD with Ridgewood to address the entire subdivision.  
    • Marek was contracted again to do the subdivision plowing and salting. Ridgewood West will also use them.  They have already salted the intersectins 3 times in November. We need to monitor their service to make sure we are not getting unnecessary saltings, which could bring us over budget.

Meeting adjourned at 9:00 PM

Debra Meyer

QRHA board member